Why Oversite
What we cover Case study Security & data Procurement Moving across Support Roadmap Book a demoChildren & families
Enrolments & attendance Enquiry to roll call, one record The guardian portal Journal, invoices and consents Learning & records Te Whāriki entries, media library Daily care Sleep, nappies, absences, excursions Health & medical Plans, medication, allergies Home-based services Schedule 1A, educators, coordinatorsCompliance & safety
Ratios & funding Schedule 2, RS7, ECE Census Hazards & incidents Registers, drills, HSWA evidence Governance & quality ERO cycles, consultation, checklists Reports 72 built in, across thirteen areas Automation & setup 26 daily checks, your wordingRunning the organisation
Staff & rosters Records, pay parity, costed rosters Hiring & recruitment Vacancies, careers page, safety checks Billing & payments Invoices, bonds, late fees Property & assets Sites, equipment, fleet Contractors & works Jobs, projects, vetting Portals & kiosks Sign-in tablets for every door Seeing your day Dashboard, tasks, messages
The rule is simple to state and easy to trip over. If a child is absent on the same enrolled day, or for fewer days or hours than their enrolment says, for three consecutive months, funding for that third month can only be claimed once the enrolment agreement has been reconfirmed with the family.
A calendar month, not a funding period. The three do not have to be within the same RS7 return, which is why a service can be caught by it in the first month of a period without noticing.
Reconfirm the enrolment agreement with the family and record the date you did it. If the pattern is the new normal, change the enrolment rather than reconfirming the old one every quarter.
Lance Haysom · Founder, Oversite
Builds Oversite. Spent long enough around New Zealand early learning services to know which parts of the job nobody enjoys.
Everything Lance Haysom has written1 min read
Ratios when a session ends at midday
The ratio does not change at noon. The number of people it applies to does, and that is where short days catch services out.
1 min read
Telling families before they ask
Most of what a family rings to ask about is already recorded. The question is whether they can see it.
1 min read
What ERO asks for between reviews
A review cycle is three years long and the evidence is gathered across all of it. What that means for the two-and-a-half years nobody is watching.
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