Pricing

Why Oversite

What we cover Case study Security & data Procurement Moving across Support Roadmap Book a demo

Children & families

Enrolments & attendance Enquiry to roll call, one record The guardian portal Journal, invoices and consents Learning & records Te Whāriki entries, media library Daily care Sleep, nappies, absences, excursions Health & medical Plans, medication, allergies Home-based services Schedule 1A, educators, coordinators

Compliance & safety

Ratios & funding Schedule 2, RS7, ECE Census Hazards & incidents Registers, drills, HSWA evidence Governance & quality ERO cycles, consultation, checklists Reports 72 built in, across thirteen areas Automation & setup 26 daily checks, your wording

Running the organisation

Staff & rosters Records, pay parity, costed rosters Hiring & recruitment Vacancies, careers page, safety checks Billing & payments Invoices, bonds, late fees Property & assets Sites, equipment, fleet Contractors & works Jobs, projects, vetting Portals & kiosks Sign-in tablets for every door Seeing your day Dashboard, tasks, messages

What it covers

Billing that follows the bookings

Fees come from the bookings and attendance you already hold, so the invoice run is a review rather than a data-entry exercise. Bonds, late fees, discounts and refunds sit in the same ledger, which is what makes a family's balance one number instead of several.

The month, on the screen you land on

What's outstanding, what's overdue and what came in this month are on the screen you open, not behind a report you have to remember to run.

Invoices are generated in a run you review before issuing, so a booking change caught on the day doesn't become a credit note next week.

  • Invoices generated from bookings and attendance
  • Overdue and due-soon visible without running a report
  • Draft, issued and paid as real states
  • Exported, or synced to your accounting system
The Invoices screen with summary cards for overdue, due within seven days, outstanding balance, drafts, invoiced this month and collected this month, above a list of issued invoices by payer and site. An invoice open for editing, showing its number, the payer and centre, the period it covers, its status and due date, and the lines that make up the total. The Generate invoices screen, which bills every enrolment at the chosen centre that has a fee type configured, for a chosen period, noting that re-running for an overlapping period skips lines already invoiced.

Who pays, and how it's split

The person who pays isn't always the person who collects, and sometimes it's two people splitting it. Payers are recorded separately from guardians so that arrangement can be described honestly instead of worked around.

Families see their own invoices and balance in the guardian portal, drawn from this same ledger.

  • The payer kept separate from the guardian
  • Split billing across two payers
  • Statements written to be read by a family, not an accountant
  • Balances that reconcile to the invoices behind them
The Payers list in dark mode, showing the people responsible for paying, with their contact details and the site their child attends. A payer record open for editing in dark mode, showing their name and contact details, the guardian they are linked to and the centre their child attends.

Bonds, late fees and the awkward bits

The parts of billing nobody enjoys are the parts most likely to be handled inconsistently. Bonds are tracked from taken through to returned, late fees follow a rule you set once, and a refund is attached to the invoice it came from.

Every document produced along the way, from statements to receipts and certificates, is filed where the rest of your files are.

  • Bonds held, applied and returned with a record of each
  • Late fees charged to a rule rather than a mood
  • Discounts, credits and refunds against the invoice they belong to
  • FamilyBoost and payer statements produced on demand
The Media library's module uploads view, where finance documents such as statements and certificates are held alongside every other file in the system.

See it with your own setup

Tell us how many sites you run and what you're using now, and we'll show you the parts that matter most to you. No obligation, and you'll hear back within one working day.

Book a demo