Pricing

Why Oversite

What we cover Case study Security & data Procurement Moving across Support Roadmap Book a demo

Children & families

Enrolments & attendance Enquiry to roll call, one record The guardian portal Journal, invoices and consents Learning & records Te Whāriki entries, media library Daily care Sleep, nappies, absences, excursions Health & medical Plans, medication, allergies Home-based services Schedule 1A, educators, coordinators

Compliance & safety

Ratios & funding Schedule 2, RS7, ECE Census Hazards & incidents Registers, drills, HSWA evidence Governance & quality ERO cycles, consultation, checklists Reports 72 built in, across thirteen areas Automation & setup 26 daily checks, your wording

Running the organisation

Staff & rosters Records, pay parity, costed rosters Hiring & recruitment Vacancies, careers page, safety checks Billing & payments Invoices, bonds, late fees Property & assets Sites, equipment, fleet Contractors & works Jobs, projects, vetting Portals & kiosks Sign-in tablets for every door Seeing your day Dashboard, tasks, messages

What it covers

The buildings, the gear and the vans

A warrant that expired last month is the kind of thing nobody notices until it matters. Sites, the equipment in them and the vehicles that leave them are held together, each with the dates that decide when something needs attention.

Every site, and what it's licensed for

A site record is both a licensed service and a building. It holds the MoE licence and capacity that the ratio checks read from, and the lease, valuation and building compliance dates that the property side needs.

Sites are broken into areas such as the kitchen, the playground and the roof, so a job, an asset or a hazard can say where it is rather than only which centre.

  • Licence conditions and capacity per site
  • Lease details, renewals and WOF dates for the building
  • Areas within a site, so a job or asset has a location
  • Territorial authority and valuation held with the property
The Sites list showing four early learning centres with their MoE numbers, addresses, service type and active status. A site open for editing, showing its MoE number, address, service type and the licence conditions recorded against it.

The equipment inside them

Heat pumps, fridges, sterilisers and ovens: the things that are expensive to replace and easy to lose track of across several buildings. Each is located, identified and carries its own warranty period.

When something fails, the job raised against it is linked to the asset, so its history builds up rather than being scattered across maintenance emails.

  • Make, model and serial number recorded
  • Located to a site and an area within it
  • Warranty and expiry dates tracked
  • Status from operational through to disposed
The Assets register in dark mode, listing heat pumps, commercial fridges, a stove, a washing machine and a steriliser, each with its make, model, serial number, site, area, status and warranty expiry. An asset open for editing, showing its asset number, make, model and serial number, the centre and area it lives in, its status and the warranty period held against it.

Vehicles, and who may drive them

Vehicles carry the dates that make them legal to drive and the details that make them safe to fill, meaning seats, restraint positions and the minimum licence class needed.

Booking one for an excursion checks the driver's licence at the point of booking, not after somebody has already left.

  • WOF, registration and service intervals tracked to expiry
  • Seats and child restraint positions, for excursion planning
  • Driver licences checked before an excursion
  • Bookings on a shared fleet calendar
A vehicle record open for editing, showing its registration, warrant of fitness and registration expiry dates, seats and whether it is available for excursions. The Vehicles list showing each vehicle with the centre it belongs to, its registration, warrant and registration expiry dates and whether it is available for excursions.

See it with your own setup

Tell us how many sites you run and what you're using now, and we'll show you the parts that matter most to you. No obligation, and you'll hear back within one working day.

Book a demo