Nothing here is an add-on or a higher tier. Every item is included at every size, on
every plan.
Ratios and licensing
- Schedule 2 ratios, centre-based
- Under-2s at 1:5 and over-2s at 1:10, checked against who is present rather than who was rostered.
- Schedule 1A ratios, home-based
- Applied automatically where the service is licensed as home-based, rather than a centre rule with different numbers.
- Licensed capacity
- Total places and under-2 places recorded per site, per day of the week, and used as the denominator everywhere.
- Person Responsible on site
- Tracked against the roster, so a gap is visible before it happens.
- Qualified and certificated staff percentage
- Certification held per staff member with expiry dates, and counted toward the qualified percentage.
- Licence conditions and hours
- Opening days and hours held per site, with closed days blocked rather than warned about.
Funding and returns
- RS7 funding return
- Assembled from attendance already recorded, three times a year, rather than re-entered.
- Attendance records
- Individual sign-in and sign-out per child, retained as the evidence behind every claim.
- Absence exemptions (Handbook 7-7)
- Recorded against the enrolment with the evidence log an MoE or Resourcing auditor asks for.
- Annual ECE Census (Handbook 14-2)
- A readiness report that names the sites and fields still missing, run whenever you want it.
- EAV equity funding and attestation
- Signatures captured and counted toward the return.
- FamilyBoost statements
- Produced on demand for families claiming it.
- Seven-year record retention
- Included in the price, not an archive tier.
Employment and pay
- Pay parity attestation
- Attestation tracked with reminders ahead of the date it falls due.
- Salary scale and progression
- Steps held against the published scale, with progressions surfaced when they fall due.
- Safety checking (Children's Act 2014)
- Vetting and safety checks recorded per person, with renewal dates tracked.
- Police vetting
- Held with its expiry, for staff, contractors and household associates alike.
- Practising certificates
- Expiry watched nightly and raised before it lapses.
- Employment records
- Type, basis, position and payroll detail, each behind its own permission.
Health, safety and wellbeing
- Hazard register (HSWA 2015)
- Permanent, temporary and contractor-introduced hazards with risk ratings, controls and review dates.
- Incident recording and notification
- Injury, illness and event records, with WorkSafe and Ministry notifiability flagged.
- Emergency drills (Regulation 28)
- Drills logged with participants, duration and outcome, and reminders when the next is due.
- Worker participation and consultation
- Consultations recorded with topic, date and who was involved.
- Hazardous substances
- Held against their HSNO classification.
- Healthcare plans and medication
- Plans with emergency actions, and every administration witnessed and signed.
- Child protection policy review
- Review cycle tracked, with a reminder before it lapses.
- Evacuation and visitor accounting
- Muster lists that include visitors still signed in.
Children and families
- Enrolment agreements and consents
- Held against the child, with consent recorded rather than assumed.
- Immunisation status
- Recorded for the enrolment rules and fed into the census figures.
- Guardian and collection authority
- Who may collect, and who is an emergency contact, kept current by the family.
- Te Whāriki documentation
- Learning journal entries tagged to the strands, published to families.
- Sleep, nappy and daily care records
- Recorded in the room as they happen.
- Excursion planning and consent
- Risk assessment, ratios, transport and consent recorded before approval.
Property, contractors and governance
- Contractor vetting and insurance
- Public liability and health-and-safety documentation with expiry dates, per company and per worker.
- Site inductions
- Completed before work starts, with any hazard introduced landing in the register.
- Building and vehicle compliance
- WOF, registration, servicing and warranty dates tracked to expiry.
- ERO review cycle
- Last review, cycle length and next due date, with action items tracked between them.
- Internal governance review
- On its own cycle, with reminders.
- Audit trail
- Changes logged with who made them and when.
Something missing?
If your organisation carries an obligation that isn't on this list, tell us. It is
either somewhere in Oversite and we should have said so, or it is a gap worth knowing
about. Both are worth a conversation.
Download the full feature rundown (PDF)
for the complete list of what Oversite does, module by module.